The Hidden Cost That HR Leaders Overlook
Why do most companies focus on optimizing their recruitment process but overlook how they communicate with candidates?
- Candidates who don't receive timely feedback → 60% lose interest and won't apply again.
- Unprofessional emails → damage your recruitment brand.
- Hours spent rewriting similar emails → reduced productivity and poor candidate experience.
The difference isn't about the number of candidates you attract.
The key is: How your HR team communicates throughout the entire recruitment journey.
What You'll Get in This 25 Email Template Collection
- Standardize Your Entire Recruitment Process: from thank you emails, interview invitations, interview reminders, offers, to onboarding.
- Save Time for HR & Hiring Managers: no more starting from scratch every time.
- Consistent & Positive Candidate Experience: build trust from the very first email.
- Increase Offer Acceptance Rate: because candidates feel respected, and get fast and clear responses.
- Tailored for Vietnamese Businesses: fully localized for language, tone, and context.
Real-World Case Study – Stories from Vietnamese HR Teams
During recruitment, many companies face challenges like candidates scattered across multiple channels, slow manual communication processes, or inconsistent candidate experience. HR teams often spend 3-4 hours daily just composing and sending interview invitations and result notifications.
This leads to losing top talent to competitors, or high turnover because employees leave shortly after joining.
• At Sundo, with just 2 recruiters but needing to hire 30-40 people monthly, the manual workload was overwhelming. Implementing automated email templates cut processing time by 50%, while ensuring candidates always got fast and professional responses.
• At MYNAVI TECHTUS VIETNAM, the competitive IT industry demands careful candidate nurturing. Standardized email templates helped HR maintain consistent, timely, and professional communication, better nurturing passive candidates instead of losing them to competitors.
👉 When you use these 25 email templates, your organization will:
- Save dozens of hours every month by automating feedback, scheduling, and interview reminders.
- Improve candidate experience through clear, fast, and professional communication.
- Standardize your entire communication process, minimizing errors.
- Build lasting relationships, especially with potential candidates in IT or hard-to-fill positions.
Result: HR teams stop being overwhelmed by manual work and have more time to focus on strategy, while candidates feel valued and more connected to your company.
Core Content in Your 25 Email Template Set
1. Candidate Outreach & Attraction Email Series: From passive candidate emails to interest-building messages, helping you reach top talent more effectively.
2. Application Confirmation & Screening Email Series: Confirm applications, update candidate on status, notify shortlist decisions – all professional and clear.
3. Interview & Candidate Assessment Email Series: Including interview invitations, reminders, confirmation, and result feedback – creating a transparent experience.
4. Offer & Hiring Decision Email Series: From offer letters to rejection messages, all handled with care to protect your brand.
5. Onboarding & Integration Email Series: Help new employees feel welcomed and ready from day one.
6. Post-Hiring & People Management Email Series: Training reminders, feedback, and engagement to ensure employees stay connected.
7. Internal HR Updates Email Series: For HR and Hiring Managers: progress updates, CV reminders, interview participation, and team coordination.
Not theory. This is a strategic tool that helps HR save time, standardize communication, elevate candidate experience, and build a professional recruitment brand.
